In today’s fast-paced business environment, clear and effective communication is more important than ever. However, outdated phrases can often hinder the message you’re trying to convey. To modernize your business vocabulary and maintain a professional edge, it’s essential to evolve with the times. Below, we explore eight antiquated terms that are due for a refresh, providing contemporary alternatives that will sharpen your business communication.
“As Per Your Request” – Time for a Contemporary Alternative
Old-fashioned and overly formal, the phrase “as per your request” can be replaced with more direct and personable language. Try stating, “following your request,” or “based on your input.” These alternatives are not only more current but also foster a sense of collaboration and responsiveness in business communication.
Example: “Following your input, I’ve attached the updated sales report for your review.”
“Yours Truly” – Modern Sign-offs for Today’s Correspondence
The closing of your communication is just as crucial as the opening. “Yours truly” may seem overly formal or impersonal in today’s digital age. Instead, opt for closings like “Best regards,” “Sincerely,” or even a simple “Thank you.” Tailor your sign-off to the tone and context of your correspondence to leave a lasting, appropriate impression.
Example: “Thank you for considering our proposal. We look forward to your feedback.”
“Enclosed Please Find” – Updating Document References
This phrase, reminiscent of a bygone era, can confuse recipients in an age where documents are often shared digitally. Modernize your language by saying, “I have attached,” or “Please see the attached document.” This approach is straightforward and eliminates any ambiguity, ensuring your message is clear and concise.
Example: “Please see the attached presentation for details on our marketing strategy.”
“For Your Kind Perusal” – A New Approach to Requesting Attention
“For your kind perusal” may sound excessively formal and out of touch. Craft a more contemporary and inviting request by using phrases such as “For your review,” or “I invite you to take a look at.” This rephrasing presents a warm invitation rather than an outdated command.
Example: “I invite you to review the enclosed proposal at your convenience.”
“We Are Pleased to Announce” – Refreshing Your Announcements
While it’s great to share positive news, “we are pleased to announce” can feel stilted. Bring your announcements into the 21st century by adopting a more conversational tone like, “We’re excited to share,” or “We’re thrilled to reveal.” This subtle shift injects enthusiasm and a more personal touch into your announcements.
Example: “We’re excited to share the launch of our new product line next month.”
“Please Do Not Hesitate to Contact” – Encouraging Communication Today
Though well-intentioned, “please do not hesitate to contact” can be unnecessarily formal. Encourage open communication channels with phrasing such as, “Feel free to reach out,” or “I’m here to help.” These phrases are inviting and reinforce your readiness to assist or engage in dialogue.
Example: “Feel free to reach out if you have any questions about the project.”
“Kindly Be Informed” – Informing with a Modern Twist
Using “kindly be informed” can come across as outdated and patronizing. Refresh this by simply stating, “Please note,” or “I’d like to inform you.” This keeps your communication direct and respectful without sounding antiquated.
Example: “Please note that the meeting time has been changed to 10 AM.”
“At Your Earliest Convenience” – Prompting Timely Responses Now
The term “at your earliest convenience” is a roundabout way of asking for a timely response. Instead, be direct yet polite with alternatives such as “when you can,” or “at your next opportunity.” These phrases are more aligned with today’s fast-paced business world and convey urgency politely.
Example: “Please review the attached budget report and provide feedback when you can.”
Revamping your business language doesn’t require monumental changesjust a few tweaks can make your communication sound more current and engaging. By replacing these eight outdated phrases with their modern equivalents, you ensure that your business correspondence resonates with contemporary professionalism and clarity.
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